Budget transfers are used to move available budget dollars within an index or to a different index-account combination.
Budget transfers should be submitted in anticipation of incurred or upcoming commitments or expenditures so that the budget actually reflects the plans and spending of the department.
To submit a transfer, please fill out the excel-based Budget Transfer Form. The completed form should be emailed to budget@tc.columbia.edu.
Permanent transfers will only be accepted up until the community close of the prior fiscal year. These transfers will become part of the subsequent year's preliminary budget. Any transfers submitted after the community close will be treated as temporary and any budget reallocations should be reflected during the annual budgeting process.
Please expect the Budget Transfer Form to be processed within 72 hours of receipt. If a budget transfer requires clarification, the Office of Budget and Planning will reach out for additional information and this may delay the processing time.
Important:
6111 - Salaries - Professorial |
6119 - Summer Salaries - Professorial |
6121 - FT Instructors Exempt |
6161 - Salaries - FT Lecturer |
6169 - Summer Salaries-FT Lecturer |
|
6122 - PT Instructors Exempt |
6129 - Summer Salaries - Instructors |
6132 - PT Adjunct Professor Exempt |
6139 - Summer Salaries Visit. & Adj. Profs. |
6142 - Community Teacher |
6149 - Summer Salaries Community Teacher |
6152 - PT Fee Based Instructor Exempt |
6159 - Summer Salaries – Instr Fee Based |
|
6211 - FT Professional Exempt |
6213 - FT Professional Non-Exempt |
6216 - FT Prof Non-Exempt Overtime |
6311 - FT Secretarial & Clerical Services |
6321 - FT Custodial (707) Salaries |
6326 - FT Custodial (707) Overtime |
6331 - FT Security Salaries |
6341 - FT Custodial Salaries (32BJ) |
6346 - FT Custodial (32BJ) Overtime |
|
6242 - Part Time Professional Exempt |
6244 - PT Professional Non-Exempt |
6252 - Temporary Professional Exempt |
6254 - Temporary Professional Non-Exempt |
6312 - PT Secretarial & Clerical Services |
6316 - Secretarial (2110) Overtime |
6336 - Security (707) Overtime |
|
6412 - Administrative Fellows Part-Time |
6419 - Administrative Fellows – Summer |
6422 - TA/RA - Part-Time |
6429 - TA/RA - Summer |
6432 - PT Professional Students |
6442 - Doctoral Research Fellow-Part-Time |
6452 - Temporary Prof. Non-Exempt Student |
6462 - Course Assistants - P/T Exempt |
6469 - Course Assistants - Summer |
|
6521 - Discretionary Allowance |
6531 - Resident Assistants |
6541 - Housing Allowances |
6551 - Cell Phone Supplement |
6571 - One Time Payment |
9113 - Summer Budget Pool |
PL6000 - FT Salary Budget Pool |
NSF occurs when there are not enough funds in the OTPS account pool to cover a purchase requisition or check request submitted for processing. The Office of Budget and Planning will notify departments when an NSF situation occurs.
A budget transfer must be submitted to transfer funds, as appropriate.
As part of the College’s year-end process, NSFs are checked regularly and departments are promptly notified of the need to submit a budget transfer. Given the quick turnaround of our closing process, budget transfers will need to be submitted expeditiously as outlined by our communication (generally within 24 hours). Any NSF not resolved in that time frame will be charged against the subsequent fiscal year’s budget.